Medtech integration migration DermEngine

DermEngine Integration for Medtech

 

This page explains how to set-up the DermSync software to sync patient demography from the Medtech software (both Medtech32 and Medtech Evolution) to DermEngine.

While using this software, patients on Medtech will be transferred to the DermEngine platform. On DermEngine, images and lesions can be added to each patient.


Requirements

  • A Windows machine with Medtech Software installed
  • The user needs to have permission to install DermSync


Installation Steps

  1. On the server* computer, download the integration software (DermSync)
For Windows
DermSync-setup-services.msi
      *Not compatible with terminal servers
For Windows
DermSync-setup.msi
Learn about the differences by clicking here

  1. Install DermSync on your machine (Default Folder: C:\Program Files (x86)\DermSync\).
    Users need to have write permissions on this folder.
    Note: We recommend installing DermSync for all users.

    allusers 

  2. If your PMS is "MedTech" (Not "MedtechEvolution") , Download and install the Embarcadero InterBase ODBC driver.
    odbcibinstall.zip
  3. Double click to run the DermSync application.
  4. Enter your DermEngine credentials including your email and either your password or access key.
    If you don't already have an account, visit https://app.dermengine.com/ or download the mobile app.
    To learn how to create an account click here

    DE-login.png
    The access key can be retrieved on DermEngine under the Account menu.

  5. Select "Medtech"  or "MedTechEvolution" from the drop down list

    select-mt.png

Screen Shot 2020-02-19 at 4.24.45 PM

  1. Enter the database settings.
    If you selected "Medtech", You shall see a screen with following inputs:
    Selecting the MT32.INI file will automatically fill in the database settings.

    ini.png

    If you selected "MedTechEvolution", You shall see the following screen for inputs:

    Screen Shot 2020-02-19 at 4.57.16 PM
  2. Filter the export based on the providers, e.g. doctors, to limit the patients sent to DermEngine (By default all patients from all doctors will be transferred):
    Click the application icon in Taskbar (by default at the bottom right of the screen)
    Select Settings and then Filter by providers
     
    mt_settings_providers-filter

    Select from the list, providers whose patients you would like to transfer to DermEngine.

    provider
  3. From Settings, select Run from startup to ensure the application will restart after the computer reboots.

Transfer Patients

  1. Patients will be sent to DermEngine when the patient demographics are added or updated on Medtech.

    patient.png

  2. Patients will also be sent to DermEngine when there is an appointment scheduled.
    appointment

Import Timeline Reports to MedTech

Setup

  1. On MedTech, open Tools > Message Transfer > Message Transfer Utility.
  2. Select RSD HL7 Version 2.4 format.
  3. Copy the path for File Receive Path.

    file_recive_path.png.png

  4. For DermSync, click on the taskbar icon, then select "Set up results import directory". Select the same path in DermSync.

    mt_settings_import_directory

Export

  1. On DermEngine web, create a Timeline Report. Press the button to Print Report and Export.

    timeline_report.png

  2. DermSync will save the report to the selected folder. When MedTech imports the report, the file will be deleted automatically.
  3. On MedTech, open Provider Inbox. The patient referrals messages are available with timeline reports attached as PDF.

    provider_inbox.png

Updating DermSync

  1. When a new version of DermSync is available, the message below will pop up.
    By simply clicking "Update", DermSync will download the most recent version and restart.
    update.png
  2. If you are using DermSync v1.x, please make sure to first close the app by right clicking on the icon in the bottom right corner and selecting "Close". 

    bp5.pngbp6.png

FAQ

The list of fields transferred is: First name, Last name, Date Of birth, Gender, Health number (NHI), Address, Province, City, Postal code, Phone number, Email